Events Auditor Associate

Access Your Potential. Join us to create and deliver experiences that inspire people, spark connection, and bring imagination to life—while having a lot of fun doing it. About the Job We're seeking a detail-oriented and organized Events Auditing Associate to join our Finance & Accounting team! In this role, you'll support the billing and financial closeout process for familiarization (FAM) programs, as well as supplier referral invoicing. You'll also work closely with territory Events Auditors to prepare billing documentation, review program financials, and ensure accurate and timely program closeouts. The ideal candidate enjoys working with numbers, has a strong attention to detail, and is comfortable managing multiple priorities. You'll collaborate with Event Managers, Sales Managers, Accounting, and other internal teams to track outstanding items, resolve discrepancies, and keep program financial records organized and up to date. What You'll Be Doing Program Reporting & Tracking Maintain and update the master program closeout report throughout the day as changes are received, including new programs, outstanding items, invoices sent, and completed closeouts. Utilize the master program closeout report to track familiarization program and supplier referral invoices sent to clients and suppliers throughout the closeout process. Ensure program closeout reports and tracking documentation remain accurate and up to date. Financial Reconciliation & Program Closeouts Retrieve program ledger reports from financial systems as needed. Review program closeout documentation against program ledgers to verify accuracy and identify discrepancies. Identify and verify charges not reflected in the program ledger, including outstanding payment requests and expenses recorded in financial systems. Document and flag outstanding items, discrepancies, and additional information needed to complete program closeouts. Partner with Event Managers to obtain missing information and resolve outstanding items. Collaborate with Accounting regarding discrepancies and necessary corrections identified within financial and payment systems. Document findings and communicate outstanding items to the appropriate team members throughout the closeout process. Assist territory Events Auditors with preparing final billing statements and completing closeouts for revenue-based programs as needed. Supplier Referrals Partner with Sales Managers to verify supplier referral invoice amounts. Update supplier referral records once invoices are received from Accounting. Update invoice statuses and mark supplier referrals as closed and invoiced once invoices are entered into the system. Help ensure supplier referral records and invoicing documentation are accurate and complete. About You We know that there’s no one in the world like you. And we know that you have a lot to offer the next company you work with. Below is a list of “nice-to-haves”, but don’t let those deter you from applying. Access believes that an inclusive team and culture is important. We seek applicants from all backgrounds to ensure we get the best, most creative talent on our team. Nice-to-haves: Previous experience in administrative support, billing, bookkeeping, or a related role preferred, but not required. Experience in a destination management company (DMC), venue, wedding, hotel, or events environment is a plus. Basic proficiency in Microsoft Excel and comfort working with spreadsheets and financial information. Strong attention to detail and organizational skills. Ability to review financial information, identify discrepancies, and track outstanding items. Strong communication skills and the ability to collaborate with multiple departments. Ability to manage multiple tasks, prioritize responsibilities, and consistently meet deadlines. Experience with Salesforce, Sage Intacct, or Corpay is a plus. What Success Looks Like Accurate & Ti