Chief of Staff & Operations

About Agent F Agent F is building an autonomous finance function: software that takes on the work of keeping a company’s finances in order. That means bringing information together from different systems, recording transactions correctly, preparing useful reports, and helping people understand what needs their attention. Today, much of this work depends on spreadsheets, repeated data entry and people checking one system against another. Our ambition is to make that work increasingly automatic, while keeping every number explainable and every consequential action under clear control. We are building towards a complete business management system for growing companies. This role will shape both the company and the way we work. About the role You will run the inside of Agent F. Projects get carried through end to end, the inbox and the follow-ups behind it get resolved, finance and administration simply work, and whatever can be automated internally gets automated, on our own technology wherever possible. The point is leverage: leadership stays on C-level sales, product, strategy and investors, and the company runs smoothly underneath. This is an operating role with a lot of freedom. Some weeks the most important thing is a notary appointment, a filing deadline or a payment; other weeks it is a project that has stalled, a new hire who needs a proper first week, or a workflow that should never have needed a person in the first place. You decide what matters, you make it happen, and you make sure it does not come back. You will also lay the foundation for what comes next. We expect to grow quickly. The processes, documentation and automations you build now are what let the company double without doubling its administration. Agent F is its own first customer: our finance operations should run on our product, and you will make sure they do. What you will build and own Project execution. Maintain the company project list. Every project has an owner, a next step and a date. Chase, unblock, close. Report weekly which projects are on track, at risk or done. Inbox and follow-ups. Triage, prepare and resolve what lands with leadership. Track follow-ups across customers, investors, partners and providers so nothing stays open without an owner. Finance operations. Monthly close inputs for the tax advisor, invoice flows, expense and card management, payroll inputs, cash reporting, VAT and filing deadlines. Automate these flows on our own stack first. The second brain. Own the internal knowledge and workflow system and its AI agents. Every recurring task is automated or delegated before it gets a second owner. Legal and admin operations. Contract templates and signatures, notary and registry processes, insurance, the compliance register, data-protection documentation. Work with external counsel; own the follow-through. People operations. Assist in onboarding new hires, keep the hiring process running (scheduling, candidate communication, paperwork) and handle contracts and equity documentation. Investor and board operations. Monthly updates, data room, KPI pack, meeting logistics; the numbers are ready on time. For example, a new customer contract, a notary appointment for the GmbH and a VAT filing all land in the same week while the CEO is travelling. You would get the contract signed, the appointment prepared and the filing submitted, and then set up the workflow so that the next contract, appointment and filing need no one to chase them. What you bring You have five or more years in roles that combined operating responsibility with structure: startup operations, finance operations, consulting followed by an operating role, or a founder’s office in a scaling company. You have run a function end to end and can show processes that still work without you. You can explain how you took a messy, recurring piece of work and made it disappear (through a process, a tool or an automation) and what it freed up. You are comf