Administrative Assistant

ABOUT YOU Do you have a passion for supporting a fast-paced and highly efficient legal team? Then we have the next career move for you! Who are we? We are ARCO, a Family of Construction Companies. We are looking to add a Administrative Assistant to support our successful and ever-growing legal team here in St. Louis, Missouri. A DAY IN THE LIFE Claims Administration & File Management Manage the claims-opening and claims-closing process in CounselLink, ensuring consistency and accuracy of data. Continuously update CounselLink with claim information to keep data current and accurate throughout the life cycle of each matter; lead ongoing data integrity efforts and periodic large-scale data clean-up projects. Maintain the claims calendar, including deadlines and key matter milestones. Save, organize, and maintain a high volume of litigation-related documents for the claims team; ensure documents are properly indexed. Monitor and route all service of process for the enterprise. Assemble subcontracts, Certificates of Insurance, project team information, and related data for claim-file development. Reporting & Data Analytics Prepare monthly, bi-monthly, and quarterly claim reports for each ARCO general contractor, including trends and key takeaways summaries, supplemental reports, and corporate governance claim reports. Produce bi-weekly data validation report and manage the bi-weekly cycle of updates to claim descriptions, outcomes, and lessons learned. Litigation Support Assist with responses to third-party subpoenas, and discovery requests, including gathering responsive materials, Bates-labeling, and transmitting productions. Support risk transfer efforts for insured claims, including preparation of tender letters. Team Collaboration Collaborate with attorneys, senior paralegals, and the claims manager on daily requests and ad hoc projects as they arise. Coordinate and attend team meetings. NECESSARY QUALIFICATIONS Flexibility and willingness to collaborate with others to accomplish tasks 3-7 years of related administration experience Must be extremely organized and detail oriented Ability to multi-task in a fast-paced team-oriented environment Have excellent communication and customer service skills Must be willing to ensure all stakeholders and vendors are Raving Fans of this individual and ARCO. Excellent computer skills, must be proficient in Microsoft Word and Excel Experience with NetDocs and/or CounselLink a plus WHAT WE CAN OFFER YOU We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world. Industry-leading performance-based bonus program Employee Stock Ownership Plan (ESOP) Traditional and Roth 401k Tuition reimbursement for associates Scholarship for associates’ children up to $28,000 per child 1-month paid sabbatical after every five years of employment, plus $5,000 for travel 1-week paid volunteer leave each year 100% charitable match Medical, dental, and vision insurance coverage 100% paid 12-week maternity leave At ARCO, our first core value is to treat people fairly and do the right thing. We are committed to building and sustaining a culture that supports diversity and inclusion. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment. From recruiting, training, and hiring practices to selecting our subcontractors, we understand that diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers. We hire the best and the brightest from across the country – constructing a team of experts in architecture, design, engineering, project management, and