Workplace Experience Coordinator, India (Contract)

About Handshake Handshake was founded on a simple belief that everyone deserves a path to a great career, regardless of where they went to school or who they know. Today, we power 25 million job seekers, 1 million+ employers, and 1,600 educational institutions. In 2025, we started Handshake AI and built the fastest-growing AI data business in history. We work directly with frontier AI lab researchers to create evaluations, publish benchmarks, and push the boundary of data. We’ve grown from $0 to ~$1B run rate and pay ~$60M to over 30K individuals every month. Why join Handshake now: Shape how every career evolves in the AI economy, at global scale, with impact your friends, family and peers can see and feel Partner hand-in-hand with world-class AI labs, Fortune 500 partners and the world’s top educational institutions Work together with engineers, scientists, operators, and more from Palantir, Meta, Scale AI, and former YC founders Build a massive, fast-growing business with billions in revenue About Handshake AI Human data is the core infrastructure to AI advancement. Frontier AI labs currently improve model capabilities with various data-intensive post-training techniques. We believe that data spend for AI training will increase by 3-5x in the next few years and continue for much longer as models take on new domains. Handshake AI supports all of the frontier AI labs, working on their most complex data at the largest scale. About the Role We’re hiring a Workplace Experience Manager to run our Bangalore office. You’ll own how the office works every day: the food, the vendors behind it, the space, and what it feels like to walk in on your first day. A lot of this doesn’t exist yet, so you’ll build it. You’ll find and negotiate with vendors, test new ideas through small pilots, listen to what the team tells you, and keep improving. You’ll also be one of the first people every new hire and visitor meets, which makes you their first impression of Handshake in Bangalore. We want someone who treats setting the culture as a core part of the job. This is a contract, in-office role that requires five days a week onsite. What You’ll Do Vendor Management Source and onboard vendors for meals, snacks, beverages, merch, transport, office supplies, etc Compare at least three quotes, check licensing and references, and run tastings before we sign anyone Negotiate pricing, minimum orders, payment terms, and service levels, and get them in writing Be the single point of contact for every vendor: resolve missed deliveries and quality issues quickly, and keep backup options ready for critical services Review each vendor monthly on quality, reliability, and cost, and renegotiate or replace the ones that slip Own the snack, meal, and supply budget: track spend weekly, flag overruns early, and bring a recommendation for fixing them Food Program Plan weekly lunch and dinner menus that work for the whole team, including specific dietary needs (we just have vegetarian, non vegetarian, lactose intolerant now but this list might grow) Confirm headcounts, coordinate orders, and make sure food arrives on time and is set up well Keep the pantry stocked and rotate snacks based on what gets eaten and what gets left behind Pilots and Feedback Test new ideas as short pilots before committing budget, whether that’s a new caterer, a snack subscription, or a weekly team ritual Define success before each pilot starts (participation, cost per person, satisfaction score), run it for two to four weeks, then decide whether to scale it, change it, or stop it Collect feedback continuously through pulse surveys, Slack polls, and conversations over lunch Share a short monthly update on what you heard, what you changed, and what you’re testing next Keep a simple log of every experiment and its results, so anyone can see what was tried and why it was kept or dropped Onboarding and Culture Own the in-office sid