Senior Regulatory Affairs Manager

Solaris is Europe’s leading embedded finance platform, pioneering Banking-as-a-Service to bridge the gap between financial technology and licensed banking. Founded in 2016 and headquartered in Berlin, Solaris enables fintechs, digital ecosystems, and multinationals to embed accounts, cards, lending, and payments directly into their own products, creating seamless financial experiences for their users. As a fully licensed German bank, Solaris combines the highest standards of IT security and regulatory resilience with a modular, highly scalable infrastructure. Today, Solaris is driving the next evolution of financial services by transitioning into an AI-native banking platform, ensuring European businesses can deploy secure, adaptable financial products at scale. Why join Solaris? 🚀 We are fundamentally redesigning banking processes around AI orchestration, standardized modular building blocks, and embedded regulatory compliance. 🎯 We combine tech and banking in dedicated hubs - driving the technology infrastructure out of Berlin and banking operations out of Frankfurt. 💡 Through our internal mobility, growth opportunities, and the Solaris Academy, we offer continuous learning tracks, AI ambassador mentorship, and upskilling to keep your skills ahead of the curve. ⚖️ We foster a workplace rooted in integrity, proactive risk management, and equality actively driving initiatives like DEI initiatives. We are seeking an experienced, diplomatic, and highly structured Senior Regulatory Affairs Manager to serve as the central liaison between our institution and key external stakeholders, including regulators (e.g., BaFin, Deutsche Bundesbank, Einlagensicherung) and external auditors. You will report directly to the Chief of Staff and in this highly visible role, you will orchestrate all formal regulatory correspondence and audit communications. Your primary mandate is to ensure that all inquiries, reports, and ad-hoc requests are answered precisely, on time, and - crucially - in strict alignment with the company’s overarching strategy, risk appetite, and management requirements. You will act as the gatekeeper for external communication, ensuring a consistent, compliant, and strategic narrative. Your Task: Central Liaison: Serve as the primary point of contact for external regulatory bodies (BaFin, Bundesbank, Einlagensicherung) and external audit firms (e.g., Year End Auditor). Correspondence Management: Draft, review, and finalize formal responses, regulatory filings, and statements, ensuring accuracy, consistency, and professional diplomacy. Deadline Governance: Establish and enforce a rigorous tracking system to guarantee that all regulatory and audit inquiries are answered strictly within required timelines. Strategic Gatekeeping: Critically review all outgoing regulatory communication to ensure the content reflects the institution's strategic goals, current management directives, and internal risk policies. Cross-Functional Coordination: Collaborate closely with internal departments (Risk Management, Compliance, Finance, Legal, Operations and Internal Audit) to gather necessary data and synthesize complex, multi-disciplinary information into cohesive regulatory responses. Executive Advisory: Prepare briefings and advise the Management Board on ongoing regulatory dialogues, potential areas of friction, and recommended communication strategies. Audit Facilitation: Coordinate the end-to-end lifecycle of external audits and regulatory inspections (e.g., BaFin special audits / Sonderprüfungen according to § 44 KWG). Information Flow: Manage the secure and structured provision of documentation and data to auditors. Remediation Tracking: Oversee the internal tracking of audit findings and regulatory mandates, ensuring that remediation plans are communicated effectively back to the regulators. We'd love to see Depending on your level of experience, your responsibilities and scope of