Facilities Manager

Your wellbeing, our mission. Join a company shaping a healthier world. GET TO KNOW US At Wellhub we're revolutionizing workplace wellness. Our platform connects employees worldwide to the best partners for fitness, mindfulness, therapy, nutrition, and sleep—all in one simple subscription. Headquartered in NYC with team members in Europe, North America and South America, we’re on a mission to make every company a wellness company. We believe work should be fulfilling, inspiring, and balanced. Here, you’ll find a team that values wellbeing, collaboration, and different perspectives, where passion and creativity push boundaries to create real impact. Your contributions will help shape a healthier, more balanced world for you and millions of people globally. Join us in redefining the future of wellbeing! THE OPPORTUNITY We are hiring a Workplace & Facilities Manager (Europe) to our Workplace & Facilities team in Spain ! This role leads workplace, facilities, and staff operations across our European offices, serving as a strategic partner to regional stakeholders across the organization. You will be responsible for aligning regional support needs with team capacity, setting high standards for workplace experience, and optimizing operational processes, vendor contracts, and space utilization. By ensuring flawless execution of day-to-day operations and leading key corporate real estate projects, you will directly support Wellhub’s regional growth and overarching company goals. YOUR IMPACT Establish and cultivate trust and credibility across the organization and with senior leadership by proactively communicating Workplace & Facilities guidelines, processes, and strategic standards. Ensure seamless onboarding operations by implementing and managing processes to guarantee all first-day requirements—including office access, laptop delivery, Welcome Kits, and transport platform registrations—are fully prepared for new hires. Oversee financial procedures and budget management across office expenses, events, travel, and catering—handling purchase orders, supplier inquiries, resolving irregularities, and leveraging industry insights to optimize spend and negotiate favorable terms. Lead vendor selection and partnership management with a global perspective, evaluating market trends and business context to determine when to maintain, expand, or replace external suppliers. Drive corporate real estate projects including office relocations and renovations, cultivating external partner relationships, evaluating risks, and maintaining business continuity with minimal operational disruption. Develop and execute end-to-end project plans complete with clear objectives, milestones, deliverables, timelines, and resource allocations for all European workplace initiatives. Analyze operational data to diagnose challenges , extract actionable insights, and deliver recommendations to optimize space utilization and reduce operational costs. Collaborate cross-functionally and globally to identify process efficiencies, tailoring workplace operations to meet European regional requirements while upholding global company standards. Craft structured communication and change management plans , including company-wide announcements, crisis management communications, and transition strategies that foster adoption with minimal disruption. Mediate team and stakeholder dynamics , resolving conflicts constructively to maintain positive working relationships while staying aligned with organizational goals. Manage European office travel schedules and oversee day-to-day requests from remote locations to ensure ongoing compliance with workplace and facilities agreements. Live the mission: inspire and empower others by genuinely caring for your own wellbeing and your colleagues. Bring wellbeing to the forefront of work, and create a supportive environment where everyone feels comfortable taking care of themselves, taking time